Meetings at the Board are essential to achieving company goals, preventing conflicts and to ensure compliance. However, they can only be successful if everyone is engaged and committed to encouraging constructive dialogue. By adopting these best practices, you can turn your Board meetings into powerful engines that push your company towards its long-term goals and goals.
Setting clear expectations and meeting rules is the first step towards organizing a well-run board meeting. It is important to establish who is accountable for each item on the agenda and ensure that all attendees are aware of what they can expect.
Establishing and adhering to timeframes for each agenda item helps keep the focus of the meeting. This lets attendees know that they are valued. It is a good idea to limit the number items on your agenda to ensure that your board members have the time to debate each one effectively. Voting on non-controversial issues can be done via a consent agenda, which frees the time to discuss important issues. Use visual tools like countdown timers to monitor your time, particularly when dealing with sensitive subjects.
Getting sidetracked by new discussion topics can distract from the goals of the meeting and lead to unneeded Boardvantage benefits discussions. To mitigate this, include the word “parking lot” on the agenda for subjects that require further research or consideration but aren’t at the top of the list. Be sure to regularly revisit the parking lot to determine what needs to be further investigated, added to the agenda, or assigned as the task.