It is crucial to share your files safely when dealing with sensitive information. First, make sure that you only send people the information they need access to. This will lower https://codecrush.me/google-docs-password-protected-secrets-to-know/ the chance that a large portion of your data is able to fall into the wrong hands in the event of a data breach. Use devices that prevent unauthorised edits of files. There are programs that can secure files when you are working with a colleague working on an Excel spreadsheet. This safeguards the file from malicious or accidental changes and ensures that the numbers are accurate.
It’s also a great idea to mark your files with a watermark, which provides an additional layer of security and helps you identify who is accessing your files. In addition, you can add an expiration date on download links, and then deactivate access to a file after a specified amount of time. This will stop hackers, or employees who do not have authorization from storing personal information longer than is required by company policies. When you no longer require the file, create an instruction manual that instructs your staff on how to overwrite it multiple times (like shredding the document digitally and degaussing) to ensure it’s not likely to be resurrected in the future.
The private information you store on your devices, irrespective of whether it’s research data, student information or carefully designed spreadsheets and other files, is extremely valuable. If you make mistakes, your private data could be revealed to the public, causing financial losses or affecting your reputation.